Terms & Conditions

Canford Schools Group Purchase Order Terms and Conditions 

These Terms and Conditions apply to every Purchase Order ("Order") issued by the Canford Schools Group ("the Group"), incorporating Canford School, Dumpton School and their trading arms under Cheneford Limited. By accepting the Order, commencing work, delivering goods, or providing services, the Supplier or Contractor agrees to be bound by these Terms and Conditions. 

1. Acceptance of Order

By accepting this Order, commencing work, delivering goods, or providing services, the Supplier agrees to these Terms and Conditions. 

Any terms proposed by the Supplier shall not apply unless expressly agreed in writing by the Group. 

2. Supply of Goods and Services

The Supplier shall: 

• provide the goods and/or services described in the Order; 

• perform all services with reasonable skill, care and diligence; 

• comply with all applicable laws, regulations and industry standards; 

• ensure that all goods are new, fit for purpose and of satisfactory quality unless otherwise agreed in writing; 

• ensure that all goods and services conform to any specifications provided by the Group. 

3. Delivery 

The Supplier shall deliver the goods or perform the services by the date specified in the Order. 

Time shall be of the essence where a delivery date is specified. 

Delivery shall take place at the location stated in the Order unless otherwise agreed. 

The Group reserves the right to reject any delivery that: 

• is incomplete; 

• is delivered to the wrong location; 

• is late without prior agreement; or 

• does not conform to the Order. 

4. Risk and Ownership 

Ownership of goods shall pass to the Group upon delivery and acceptance. 

Risk in the goods shall remain with the Supplier until the goods have been delivered and accepted by the Group. 

5. Inspection and Rejection 

The Group may inspect any goods or services supplied under the Order. 

If the goods or services do not comply with the Order, the Group may: 

• reject them; 

• require replacement or correction at the Supplier's expense; 

• obtain replacements from another supplier and recover any additional costs from the Supplier; or 

• terminate the Order. 

Inspection or payment shall not constitute acceptance of defective goods or services. 

6. Price 

The price stated in the Order shall be fixed and inclusive of all costs, including packaging, carriage, delivery, labour and expenses unless stated otherwise. 

No additional charges shall be payable unless agreed in writing by the Group before the costs are incurred. 

VAT is payable in addition, at the applicable rate. 

7. Invoicing and Payment 

Invoices must quote the relevant Purchase Order number. The Group reserves the right to reject invoices submitted without a Purchase Order number, and payment may be delayed until a valid invoice is received. 

Unless otherwise agreed, payment shall be made within 45 days of receipt of a valid invoice and satisfactory delivery of the goods or services. 

The Group may withhold payment for any disputed amount until the dispute is resolved. 

8. Warranties 

The Supplier warrants that: 

• all goods will be of satisfactory quality and fit for their intended purpose; 

• all services will be performed by suitably qualified and competent personnel; 

• all goods and services will comply with applicable laws and regulations; 

• the Supplier has the right to supply the goods and services. 

Any warranty period offered by the Supplier shall be in addition to the Group's statutory rights. 

9. Health, Safety and Safeguarding 

Where the Supplier or its personnel ("Contractor") attend Group premises, they must: 

• comply with all Group health and safety requirements, the Contractor's own Health and Safety Policy, and all applicable UK legislation, including the Health and Safety at Work etc. Act 1974 and, where applicable, the Construction (Design and Management) Regulations 2015 ("CDM 2015"); 

• where a Permit to Work system applies to the works (e.g. hot works, confined spaces, work at height, isolations), obtain a valid Permit from the Estates Department before work commences and comply with it in full; 

• have in place suitable and sufficient Risk Assessments and Method Statements (RAMS) for the works, which must be made available to the Estates Department on request; any material change in scope, method, or sequence during the works requires the RAMS to be reviewed and updated accordingly; 

• review Canford's Asbestos Register before any works begin, confirm this has been done as part of site induction, and raise any concerns with the Estates Department before proceeding; 

• comply with Canford's General Requirements for Contractors (available on request from the Estates Department); failure to comply may result in the Contractor being required to stop work and/or being removed from site until compliance is demonstrated, and may constitute a material breach of contract entitling the Group to terminate the Order; 

• comply with all safeguarding and child protection requirements notified by the Group, including Canford's Safeguarding Policy and Contractor Code of Conduct, at all times; 

• ensure that personnel are appropriately trained and supervised, maintain appropriate conduct around pupils, and not engage with pupils beyond what is necessary for the works; 

• immediately report any safeguarding concern to the Estates Department. 

The Group may refuse entry to any individual who does not comply with these requirements. 

The Group is committed to safeguarding and promoting the welfare of children and young people. All suppliers and contractors working on Group premises are expected to share this commitment and to comply with the Group's safeguarding, health and safety and visitor procedures at all times. 

10. Site Access: Visitors, Contractors and Deliveries 

All visitors, including contractors and delivery personnel, must sign in at Reception upon arrival and sign out upon departure, in accordance with the Group's site security and safeguarding requirements. 

All personnel attending site must present valid photographic identification (e.g. driving licence, trade card, CSCS card, company ID) at Reception before proceeding to the work area. 

11. DBS Checks and Suitability 

Where work involves regular contact with pupils or access to areas where pupils may be present, the Supplier shall ensure that appropriate safeguarding checks, including Disclosure and Barring Service (DBS) checks where required by law, have been completed. 

The Group may request evidence of such checks before permitting access to its premises. 

12. Insurance 

The Supplier shall maintain adequate insurance cover, including: 

• Public Liability Insurance of not less than £5 million; 

• Employers' Liability Insurance as required by law; and 

• Professional Indemnity Insurance where relevant to the services provided. 

Evidence of insurance shall be provided on request. 

13. Data Protection 

Where the Supplier processes personal data on behalf of the Group, the Supplier shall comply with all applicable data protection legislation, including UK GDPR and the Data Protection Act 2018. 

The Supplier shall only process personal data in accordance with the Group's instructions and shall implement appropriate technical and organisational security measures. 

14. Confidentiality 

The Supplier shall keep confidential all information relating to the Group, its pupils, parents, staff, governors, operations and finances. 

Confidential information shall not be disclosed to any third party except where required by law or with the Group's prior written consent. 

This obligation shall continue after completion or termination of the Order. 

15. Modern Slavery and Ethical Conduct 

The Supplier shall: 

• comply with all applicable anti-slavery, anti-bribery and anti-corruption laws; 

• maintain appropriate policies and procedures to prevent unlawful practices; 

• promptly notify the Group of any breach or suspected breach. 

The Group may request evidence of compliance. 

16. Environmental Responsibility 

The Supplier shall take reasonable steps to minimise environmental impact and comply with all applicable environmental laws and regulations. 

The Group encourages the use of sustainable products, responsible sourcing and reduction of waste where practicable. 

17. Subcontracting 

The Supplier shall not subcontract any material part of the Order without the Group's prior written consent. 

Where subcontracting is approved, the Supplier shall remain fully responsible for the performance of the Order. 

18. Indemnity 

The Supplier shall indemnify the Group against losses, liabilities, claims, costs and expenses arising from: 

• the Supplier's negligence; 

• breach of these Terms; 

• defective goods or services; 

• infringement of intellectual property rights. 

19. Termination 

The Group may terminate the Order immediately by written notice if: 

• the Supplier commits a material breach of these Terms; 

• the Supplier becomes insolvent or unable to pay its debts; 

• safeguarding, compliance or reputational concerns arise which, in the Group's reasonable opinion, make continuation inappropriate. 

Upon termination, the Supplier shall cease work and take reasonable steps to minimise costs. 

20. Force Majeure 

Neither party shall be liable for failure to perform its obligations due to events beyond its reasonable control. 

The affected party shall notify the other party as soon as reasonably practicable. 

21. Governing Law 

These Terms and Conditions and any dispute arising from them shall be governed by the laws of England and Wales. 

The parties submit to the exclusive jurisdiction of the courts of England and Wales. 

Booking a Course

To book a place, please visit our online booking site: www.canford.com/sports-academy

For more information please email: sportscourses@canford.com

What Happens Next

You will receive written confirmation by email of your child’s place once the online booking confirmation has been received. Full payment is taken online as part of the booking process. Please note that places are allocated on a first come first served basis. Childcare Vouchers are an accepted payment for the course. If you would like to pay using this method, please contact our childcare voucher provider to arrange payment to Canford. Places will not be confirmed until payment has been received.

Confirmation and Payment

Bookings and payment must be made by persons over 18 years of age. The course fees include full tuition and activities programmes, lunch and course mementoes.

Dress Code and Equipment

A full kit list will be provided prior to the start of the course.

Arrival/collection

We request children arrive on time each day to ensure they fully benefit from the course. However, if your child arrives late to a session, there will be members of staff to guide them to the relevant venue. We appreciate that there may be slight delays in collection due to unforeseen circumstances. Please contact the staff directly if you know you are likely to be late. The earliest drop off time is 9.00am and the latest collection time is 5.00pm.

Insurance

To cover the possibility of injury, illness or cancellation, we strongly recommend that a personal insurance policy is taken out by all participants to cover these risks.

Cancellation

All bookings are non-refundable except in exceptional circumstances such as Government Covid-19 directives.

Health, Injuries and Liability

Sports are in their nature demanding of those who participate and the parents or guardians of all children participating in our events, and the children themselves, must ensure that they are in good physical condition and capable of engaging in the activity concerned. No child will be allowed to participate if he or she is suffering from any infectious or contagious illness, or physical conditions such as serious cuts, open sores or infections where there is a risk that his or her participation might be detrimental to the health of others. Those on our courses must follow any advice or warnings given which relate to safety and security, including procedures for fire and evacuations. Canford School can have no liability for any personal injury, illness or death suffered by a participant on one of our courses, nor for any loss of or damage to property, unless caused by negligence on the part of the school or its employees.

Programme Changes

Canford will always try to meet the programme outlined, however we reserve the right to alter or cancel any courses or other arrangements under our control due to insufficient numbers or extreme circumstances.

Weather Conditions

Sports activities which are in the open may be affected by adverse weather and, whilst Canford School will endeavour to arrange alternative activities where that is possible, we can have no liability for refunds or otherwise if courses are cancelled, altered or curtailed due to adverse weather or other reasons beyond our control.

Welfare

Canford is committed to safeguarding and promoting the welfare of young people. The School complies with the DfES recommendations contained within the publication “Keeping Children Safe In Education” including the requirement for all staff to go through the Disclosure & Barring Service at Enhanced level, and Prohibition checks as well as Safer Recruitment procedures. There will be at least four members of staff on site at all times who are fully first aid trained. If your child has any allergies or is taking any medication during the day please inform us of these in writing and we will try our best to accommodate his or her needs.

You must complete a medical questionnaire for your child prior
to the commencement of the course.

For your child’s security you will be required to register with the relevant course leader, or deputy, on arrival each morning and to sign out when collecting them at the end of the day.

A no-smoking policy is in force across the whole campus.

Photography

We will be taking photographs during the course for our publicity purposes online. Shots may also be made available to those attending the course. No child will be named in any photographs but if you do not wish your child to be photographed at all, please contact the course organiser.